Volunteer Opportunities

2021 xtravaganza logo

Volunteering to help with X-Travaganza is a fun and rewarding way to meet fellow parents, alumni and other St. Xavier supporters. Please read through the many opportunities and consider joining the X-traordinary volunteer community that is X-Travaganza!

Questions? Contact the X-Travaganza Office at 513.761.7815.
 - Joyce Bowman at ext. 111.
 - Cathy Cionni at ext. 113.

  • Catalog Writing
    • Volunteer to write descriptions of auction items for event and online auctions.
  • Decorations
    • Volunteer during set-up week to help transform the Ellis Gym.
  • Donor Renewal
    • Letters are sent to X-Travaganza donors from the previous year. Volunteers make follow up phone calls to past donors to see if they will donate an item again.
  • Food
    • Volunteers provide snacks or drinks as needed for various X-Travaganza activities.
  • Gift Pick Up
    • Committee members pick up gifts from donors and deliver the gifts to St. Xavier. Volunteers are designated to pick up items in their own area of town.
  • Golf Outing
    • Help to plan the event or volunteer the day of the event.  Event volunteers help with set-up, check in and games on the course during the golf outing.

  • Grand Raffle
    • Grand Raffle kicks off in January. Letters are mailed out to current parents and past raffle ticket buyers. Follow up phone calls are made January through March. Help is needed making phone calls, sending emails and with office work.
  • Ladies Bunco Night
    • Work on the planning committee or volunteer the night of the event.  Event volunteers help with set-up, check in, bar and clean-up.
  • Live Auction
    • Committee volunteers procure high value gifts that will be used for the X-Travaganza Live Auction.
  • New Gifts
    • Volunteers acquire gifts from donors who did not give to X-Travaganza the previous year, contacting businesses, restaurants and other contacts to find new donors of auction items. Volunteers receive a packet of helpful information in the fall to get started. Great for freshman parents and anyone with some new contacts or connections.
  • Office Work
    • Volunteers help in the X-Travaganza office with filing, mailings, computer entry, photography, etc.
  • Opening Party
    • Held in the Berning Gym the Friday before X-Travaganza, volunteers at this casual preview party help with set-up, raffle/split the pot ticket sales, silent auction or bar.
  • Trivia Night
    • Volunteers help with event set-up, bar or clean up at this evening event.
  • X-Travaganza Event Set-Up
    • Volunteers help set up decorations, shelving, etc. in the gym and lobby.
  • X-Travaganza Silent Auction Display
    • Volunteers help arrange silent auction items.
  • X-Travaganza Event Night
    • Volunteer for a shift the night of X-Travaganza to help with raffles, grab bag, silent auctions, gift shop, etc.!
  • X-Travaganza Event Clean Up
    • On the Sunday after X-Trav, help is needed to tear down tables and chairs, collect decorations for storage and clean up the gyms and lobby.


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